Arctic Reservations
Arctic Reservations is available in three different editions, Ascent, Snow Line, and Summit, each with added functionality. In addition, we offer an Arctic Retail add-on that includes point-of-sale service, e-commerce tools, and photo sales.
| Pricing | Ascent* | Snow Line | Summit |
|---|---|---|---|
|
Setup Cost +
There is no setup fee, so you do not need to feel locked in.
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$0 | $0 | $0 |
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Percentage Fees +
Arctic Reservations is priced per installation. Your costs do not vary based on the number of reservations or the amount of revenue – your costs shouldn't rise as you grow.
|
0% | 0% | 0% |
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Monthly Cost +
Costs can be paid monthly, quarterly or annually. For an added fee, costs can be consolidated to your peak season.
|
$299 | $399 | $479 |
| *Ascent edition must select either reservation or rental management. | |||
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| Feature Checklist | Ascent* | Snow Line | Summit |
|
Organize Business Into Divisions +
Use a hierarchical organization to group locations, regions, and services.
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Yes | Yes | Yes |
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Enforce Permit Caps +
In addition to per-trip availability, you can define overarching permit caps to limit starts, simultaneous passengers, and/or specific dates.
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Yes | Yes | |
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Support Multiple Brands & Businesses +
Run multiple business from one installation, including support for distinct branding, invoice templates, and guest-facing sites**.
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Yes | ||
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Trip Management +
Set a range of trip settings, including pricing, durations, openings, fees, and add-on items.
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Yes | Yes | Yes |
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Trip Attachments +
Associate documents with trips, such as maps, packing lists, and instructions, which can be attached to emails or accessed by guests via the guest-facing site.
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Yes | Yes | Yes |
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Sell Portions of Longer Trips +
If you have overlapping trips with shared resources, use subtrips to prevent overallocation of resources.
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Yes | Yes | |
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Estimate Trip Expenses +
Enter data regarding approximate costs for trips to analyze profits, costs, and margins.
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Yes | ||
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Optional Trip Add-ons +
Offer optional trip add-ons, such as optional extras and up-sells.
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Yes | Yes | Yes |
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Associate Inventory Required for Trips +
Link inventory with trips to ensure sufficient equipment availability for all guests booked. Prevents over-allocating resources and track usage.
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Yes | Yes | |
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Offer Guests Gear Choices Based on Availability +
Allow guests to select between boats or other gear based on availability.
|
Yes | Yes | |
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Tasks & Reminders +
Stay on top of trip and activity logistics by setting up automatic reminders before and after trips.
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Yes | Yes | |
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Reservation Management +
Book and manage reservations tracking associated customers, registration information, and referral data.
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Yes | Yes | Yes |
| Group Mode Reservations +
Manage groups of reservations where there is one primary guest (group leader), breaking the group into individual reservations with individual invoices.
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Yes | Yes | |
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Reservation Holds +
Hold availability for guests while they consider booking. Schedule reminder emails and provide guests a link to confirm their booking online.
|
Yes | Yes | |
|
Rental Management +
Set up rental and lodging inventory, pricing, and quantities along with other settings like recovery times between rentals. Reserve inventory for guests.
|
Yes | Yes | Yes |
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Combine Multiple Rental Items into Rental Sets +
Rent sets of items as one. Useful for common gear configurations or combined lodging configurations.
|
Yes | Yes | |
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Guest-Facing Website +
Offer the guests a portal for booking and managing activities through a seamlessly branded guest-facing website.
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Yes | Yes | Yes |
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Branded Guest-facing Site +
The guest-facing website can be embedded in an Iframe on your main website.
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Yes | Yes | |
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Custom Landing Pages +
Use landing pages to sell specific trips or packages. Landing pages are easily indexed by search engines to help increase potential visitation.
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Yes | Yes | |
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Cross-Promote Items Online +
Cross-promote trips, rental gear, and retail items during the purchase process.
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Yes | Yes | |
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Online Reservations +
Guests can book trips online including selecting the desired optional add-ons.
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Yes | Yes | Yes |
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Online Rentals +
Guests can book rental gear and lodging online.
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Yes | Yes | Yes |
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Invoice Management +
Issue invoices, edit payment plans, set cancellation policies, and track payments.
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Yes | Yes | Yes |
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Credit Card Processing +
Arctic Reservations works with select payment gateways to process transactions within the software preventing the need for a local terminal.
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Yes | Yes | Yes |
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e-Check Processing +
Connect with common e-check providers to allow low fee transaction processing.
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Yes | Yes | |
| Flexible Online Guest Payments +
Guests can pay securely online. Include payment links in your email templates so guests can access their invoice from their inbox.
|
Yes | Yes | Yes |
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Issue & Track Gift Certificates +
Specify amount and expiration, then track remaining balance.
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Yes | Yes | |
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Promo Codes & Automated Discounts +
Set up discounts with special requirements, discount codes, expiration dates, and more.
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Yes | Yes | |
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Online & Backend Inquiries +
Track guest interest in trips and activities and schedule follow-ups.
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Yes | Yes | Yes |
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Custom Online Inquiry Forms +
Build custom online inquiry forms to collect general interest, contact information, and more.
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Yes | ||
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Guest Check-In +
Mark when guests arrive and have checked-in for their activity.
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Yes | Yes | Yes |
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Customizable Forms +
Add and customize fields to track everything from marketing details to emergency contact information.
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Yes | Yes | Yes |
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Customize Registration Forms +
Tailor registration forms to your trips using existing built-in fields or by adding your own custom fields.
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Yes | Yes | |
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Collect Guest Registration Information Online +
Send out registration links so users can fill in registration details, whether or not they booked online.
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Yes | Yes | |
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Accept Online Liability/Risk Waivers +
Have guests submit electronic waivers in compliance with the U.S. Federal ESIGN act and with standards set out by leading industry insurers.
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Yes | ||
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Guide Management & Scheduling +
Link guides with full or partial trips. Use the scheduling tool to highlight trips where additional guides are needed.
|
Yes | ||
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Track Booking Agents & Commissions +
Create booking agents, each with unique commission schedules. Give booking agents credit for reservations that they resell.
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Yes | ||
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Offer Discounts For Multi-Activity Packages +
Easily define flexible packages of two or more activities through a flexible set of conditions, which can include a range of choices in a package of activities.
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Yes | ||
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Guest Evaluations +
Design multi-question evaluation forms and collect guest responses through your guest-facing site.
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Yes | ||
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Private Guest Photo & Video Sharing +
Following a trip, invite guests to share photos and videos. Enables guests stay connected to their experience and helps them to tell others about it as well.
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Yes | ||
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Send Email Using Customizable Templates +
Use your preferred email client to create beautiful looking HTML designs. Configure templates with placeholders to be populated with guest information and links.
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Yes | Yes | Yes |
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Schedule Automated Email Triggers +
Create email triggers to automate common email reminder tasks, such as unpaid invoices or trip reminders.
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Yes | Yes | |
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External Email Logging +
In addition to tracking emails sent through Arctic Reservations, the software can be integrated with your existing email to track day-to-day messages sent and received from customers.
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Yes | ||
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Mailing List Integration +
Synchronize guest email preferences with select marketing email services.
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Yes | Yes | Yes |
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Sell Activities via Distribution Channels +
Connect with select distribution channels to synchronize availability and bookings.
|
Yes | Yes | Yes |
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API Access +
Use the API to integrate other software with Arctic Reservations. For example, link your website to automatically create customers records and inquiries based on your contact form.
|
Yes | ||
| **Multi brand support is available with the Summit Edition at an additional cost. | |||
Arctic Retail
The Arctic Retail module can be added to any Arctic Reservations installation to manage retail operations. Everything from purchase orders through receipts can be easily automated, all while remaining linked with the rest of the data in Arctic Reservations.
| Pricing | |||
|---|---|---|---|
| Monthly Cost | $79 | ||
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| Feature Checklist | Ascent* | Snow Line | Summit |
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Point Of Sale System+
Support for bar code scanners, USB card swipers, EMV credit card terminals, inventory management, and purchase orders.
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Yes | Yes | Yes |
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e-Commerce +
Sell online to guests and potential guests. Easy ordering process.
|
Yes | Yes | Yes |
|
Photo Sales +
Sell trip photos to guests. Automatic digital downloads delivered by Arctic Reservations.
|
Yes | Yes | |